Delivery Challan Format under GST
A delivery challan accompanies goods that move without a tax invoice, for example goods sent for job work, on approval, or between your own branches. InstaInvoice creates challans in the GST format, with or without prices, and links them to the sales order.
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Highlights
Rule 55 fields
Consigner, consignee, HSN, quantity, value and tax where required.
With or without prices
Hide rates for job work or stock transfers.
From a sales order
Create a challan from an order in one click.
Track delivery
Dispatched, Delivered or Returned status on each challan.
When is a delivery challan issued?
Rule 55 of the CGST Rules allows a delivery challan instead of an invoice in cases such as:
- Supply of liquid gas where the quantity is not known at the time of removal
- Transport of goods for job work
- Transport of goods for reasons other than supply, such as sending on approval or for exhibition
- Movement of goods between branches or warehouses
- Other cases notified by the government
Delivery challan format: required details
- Date and a consecutive challan number (up to 16 characters) for the financial year
- Name, address and GSTIN of the consigner
- Name, address and GSTIN or UIN of the consignee, if registered
- HSN code and description of the goods, and the quantity
- Taxable value, tax rate and tax amount (CGST, SGST/UTGST, IGST or cess) where goods go to a consignee
- Place of supply for inter-state movement
- Signature
How many copies?
Prepare it in triplicate: the original for the consignee, the duplicate for the transporter, and the triplicate for the consigner. An e-way bill may also be needed depending on the value and distance.
How to do it with InstaInvoice
- 1Sign up free and open Sales Documents → Delivery Challans.
- 2Pick the consignee, add the goods and choose whether to show prices.
- 3Print three copies or download the PDF.
- 4Mark it Delivered or Returned, or convert the sale into an invoice later.
Frequently asked questions
Is GST charged on a delivery challan?
A delivery challan is not a tax invoice, so GST is not charged on it. Tax details are shown where the rules require, and GST is charged when the sale is invoiced.
Can a delivery challan be issued without prices?
Yes. For job work or stock transfers you can hide the rates; the challan still shows the goods and quantities.
Do I need an e-way bill with a delivery challan?
Often yes, when the value of the goods exceeds the e-way bill limit, even if they are not being sold.
How many copies of a delivery challan are needed?
Three: original for the consignee, duplicate for the transporter and triplicate for the consigner.