Purchase Order Format and Free PO Generator
A purchase order (PO) is the buyer's written order to a vendor, setting out what is being bought, at what price and when it must be delivered. It prevents disputes and makes it easy to match the vendor's bill when it arrives.
Create POs with your logo, send them on WhatsApp or email, and track which orders are pending delivery.
Free forever for billing · No credit card · Works on mobile, laptop and Windows
Highlights
Vendor details saved
Pick a vendor and their address and GSTIN fill in.
Delivery address
Send goods to a different warehouse or site.
Track deliveries
Open, Pending Delivery and Delivered status.
Share instantly
PDF on WhatsApp or email, or a download link.
What to include in a purchase order
- Your business name, address and GSTIN (the buyer)
- The vendor's name, address and GSTIN
- PO number, order date and expected delivery date
- Delivery address, if different from your billing address
- Items with description, HSN/SAC, quantity, rate, discount and GST
- Total value, payment terms and any other conditions
Purchase order vs invoice
The buyer issues a purchase order before the purchase; the seller issues the invoice after supplying. A PO is not a GST document and carries no tax liability, but matching it to the vendor's invoice helps you check quantities and prices before you pay and claim Input Tax Credit.
How to do it with InstaInvoice
- 1Sign up free and add your vendors.
- 2Create a purchase order: pick the vendor, add items and the delivery date.
- 3Send the PDF on WhatsApp or email.
- 4Mark it Delivered when the goods arrive, and record the vendor bill as an expense.
Frequently asked questions
Is GST charged on a purchase order?
No. A PO only shows the expected GST. GST is charged on the vendor's tax invoice.
Who issues a purchase order?
The buyer issues it to the vendor (supplier).
Is a purchase order legally binding?
Once the vendor accepts it, a PO generally works as a contract for the goods, prices and terms it states.
Is the PO generator free?
Yes, purchase orders and their PDFs are free and unlimited.